Wholesale
Your accounts order here, with no app and no login to forget.
This page is for two people. If you roast, it’s here to show that your accounts will actually use the portal instead of texting you at 11 p.m. If you’re a cafe or restaurant buying from a roaster who runs on Emberlot, this is the page you log into on Sunday night to set Tuesday’s delivery.
What your accounts see
What your accounts see
A cafe opens the portal and their standing order is already there, the same bags every week at the par levels you set together. After a busy weekend they might bump the Ethiopia up two bags and drop the decaf they’re still sitting on, then submit. The whole thing takes a minute.
- Their standing order, pre-loaded
- Par levels, so they’re adjusting an order instead of rebuilding it each time
- A clear order-by cutoff and the ship or delivery day
- Order history, so ‘what did we get last month’ is something they can look up instead of calling you
Adoption
Why they’ll actually use it
A portal only helps if your accounts actually open it.
In practice that means no app to download and no password to reset. Keeping the bar that low is the main reason accounts stick with it.
- No app to download. It opens in a browser on the phone already in their apron.
- No password to reset. You email them a link and they order from it.
- Under a minute. Standing order plus par levels means most weeks are two taps and a submit.
- Nothing to learn. If they can order lunch online, they can order coffee.
Control
You stay in control
The portal is where your accounts order, but you’re the one running it. You set the cutoff times, the pricing per account, and the payment terms, so a long-standing cafe can be on net 15 while a brand-new spot is prepaid. If an account tries to change a standing order after the cutoff, it’s your call whether it makes this week’s plan or waits for next week’s.
Order to invoice
The order becomes the invoice
This is the part that saves your Fridays. The order a cafe placed is the same record that sits in your roast plan, and it’s the same record that becomes their invoice the day the coffee ships, priced from their terms. Nobody re-keys anything, and there’s no stack of unsent invoices building up by the register.
How your accounts pay
How your accounts actually pay you
Emberlot writes the invoice but doesn’t process the payment. Your accounts pay you the way they already do, on the terms you already set, whether that’s net 15, prepaid, or something else, priced from their account when the coffee ships.
The invoice exports to QuickBooks Online, so your books stay current. However you take money now, whether that’s a card through your processor, ACH, or a check in the mail, stays exactly the same. We don’t take a cut of your wholesale revenue, and we won’t make you switch processors just to use your own ordering portal.
The old way still works
And if an account won’t budge
Some accounts will always call or text, or catch you at the counter. That’s fine. Take the order however they give it and enter it yourself in a few seconds. It lands in the same plan and becomes the same invoice, and the account still sees it in their order history. Your best customer of nine years doesn’t have to change how they order.
We’ll show you the account side too.
Book a demo and we’ll walk through both sides: what you see while building the plan, and what a cafe sees when they place an order. About thirty minutes.