Roastery operations · Richmond, Virginia
The weekend’s orders become a roast plan before the drum is hot.
Emberlot is the operations system for small-batch roasters. It plans the week’s roasts from real orders. It tracks green by the lot. It logs every batch off the drum, and invoices the day the coffee ships. It runs the operation, not the roast. The record of what you made and who owes you for it. Not a profiling or cupping tool.
You already know how Monday goes.
Orders came in all weekend. Email, texts, one voicemail. It’s 6 a.m., the drum is warming up, and you’re doing the math in your head: how much Colombia is left, whether the house blend eats the last of the Brazil, which cafe gets shorted if you guessed wrong. You’ll sort it. You always do. That’s the problem. The math shouldn’t live in your head.
One system, four jobs
The paperwork side of a roastery, in one place
Roast planning
The week’s wholesale orders in one plan. Sized to your drum, charge weights set, enough green reserved to cover it.
Green inventory by lot
Every lot tracked by weight, origin, and cost. It draws down as you roast. The number on the screen is the number in the bin.
Batch records
What went through the drum, from which lot, at what charge and drop weight, and what it shrank. Logged, searchable, traceable back to the bag.
Invoicing
The order a cafe placed becomes the invoice that goes out the day their coffee ships. No re-keying, no pile.
Why Emberlot
Most roastery software makes you sign for a year. We don’t.
Most roastery software wants an annual commitment. The bigger plans push one or two year terms. Then it bumps you to a pricier plan the month you cross a volume line, usually without asking. Emberlot doesn’t work that way. On purpose.
Month to month
Cancel any time.
No annual contract. No signing for a year before you’ve run a batch on it. You stay because it’s earning its place on the bench, not because you signed something.
No surprise upgrades
Your bill doesn’t move without a conversation.
Big December, past your band? Nothing shuts off. Nobody auto-bumps you to a higher bill behind your back. We flag it, you keep working, and if it’s a real trend you move up when it makes sense.
Human support
The four who built it answer support.
There are four of us. Email support and you get a roaster who has stood at a drum, not a ticket queue. Emberlot runs the operations of a roastery and nothing else, deliberately. The roast stays yours. The record is ours.
One line of scope, stated once: Emberlot is the system of record for a roastery’s operations, not a roast-profiling or cupping tool. The roast stays yours. Keep using whatever draws the curve.
The proof
The screens, not a wall of quotes
This week’s roast plan, sized to a 12 kg drum, blends resolved to their component lots. The green list decrements as batches get checked off. One batch record, end to end: charge weight in, drop weight out, computed shrink, roast level, batch ID. We’d rather show you the actual screens than a wall of testimonials we haven’t cleared.
For the person who wears every hat
The owner-roaster
You buy the green, run the drum, answer the accounts, chase the invoices. Often before lunch. Emberlot is the one screen that ties all four together.
The production lead
If the roastery is big enough to have you, you live on the deck with a tablet. Batch sizing, blend resolution, shrink, no recounting green at 4 a.m. That’s your side of Emberlot. It stays out of your way.
Your accounts order here too
Cafes and restaurants place standing orders through the portal. No app to download. No login they’ll forget. Their order is already the start of your invoice.
Your data is yours
Your green list, your accounts, your batch history: yours. Export the whole lot to CSV any time, including the day after you cancel. Month to month, no annual lock.
See it on your data.
Thirty minutes, no slide deck. Bring a week of your orders and we’ll build the roast plan live, or watch us run a sample roastery first. Your call.