The product
The system of record for what you roast
Four jobs in one place. Emberlot takes the week’s orders and builds a plan, keeps your green count accurate, logs every batch off the drum, and gets invoices out. It doesn’t touch the roast itself. Whatever you use to draw the curve, keep using it.
Roast planning
Roast planning
Building the week’s roast plan.
Emberlot reads the week’s wholesale orders and builds a plan you can actually run. Batches are sized to your drum, so you won’t see a 9.4 kg charge planned for a 12 kg machine. Blends are broken down into their component single-origins, so the plan tells you to pull the four lots that make your house blend rather than treating it as one bag. It also accounts for shrink, so the roasted pounds you promised a cafe match the pounds that come off the drum.
Print the plan for the wall or open it on a tablet on the deck. Check batches off as they drop, and the plan shows what’s still left to roast.
It works for roast-to-order, roast-to-stock, or a mix of the two. You can build to par levels and roast for the shelf, not just against this week’s orders, and the same plan covers both.
- Builds a sized roast plan from your orders
- Charge weights set per batch for your drum
- Blends broken down into the lots you pull
- Shrink built in, so promised pounds match roasted pounds
- Roast-to-order and roast-to-stock (par levels) in the same plan
Green inventory
Green inventory, by the lot
Green tracked lot by lot.
Every lot of green is tracked on its own, with its weight, origin, the purchase it arrived on, and what you paid. When you log a batch, Emberlot subtracts the charge weight from the right lot automatically. The count on screen stays current without anyone recounting bags by hand.
It warns you when a lot is running low, early enough to do something about it. You find out Thursday that Friday’s plan is about 30 pounds short, while there’s still time to move an order or pull a substitute. And because it knows your shrink, it can show your real cost per roasted pound instead of just the green price.
- Lots tracked individually: weight, origin, purchase, cost
- Draws down by charge weight as you roast
- Low-lot warnings while there’s still time to act
- True cost per roasted pound, shrink included
Batch records
Batch records
A record of every batch off the drum.
Every batch gets a record: date, who roasted it, the lot or lots it came from, charge weight in, drop weight out, the shrink between them, roast level, batch ID. If a complaint comes in six weeks later, you can trace it back to the exact lot and batch in about ten seconds.
You still pull the trier and make the call yourself. Emberlot just records what you decided. There’s a note field if you want one, for things like “dropped a hair past first crack” or “ran it darker for the espresso account.” What it doesn’t have is a roast curve or a bean-temp graph. Your profiling tool handles the curve and listens for first crack. Emberlot handles the record of what came off the drum and where it’s headed.
- Charge weight, drop weight, computed shrink, per batch
- Lot-to-bag traceability
- Roast level, roaster, timestamp, batch ID
- A note field, if you want one. No roast curve.
Wholesale and invoicing
Wholesale ordering and invoicing
From standing order to invoice.
Your cafe and restaurant accounts place standing orders through the portal, and each order flows straight into the roast plan. When the coffee ships, that same order becomes the invoice, priced from the account’s terms and sent the day the box leaves. You’re not re-keying orders into invoices at 9 p.m. on the last Friday of the month.
The ordering side is built to be simple enough that your accounts will actually use it.
- Standing orders and par levels per account
- Orders flow into the roast plan automatically
- Invoice out the day the coffee ships, priced from the order
- Per-account pricing and terms
The honest lane
The things it deliberately does not do
- It does not draw roast curves or profile your roasts.
- It does not score your cupping table.
- It does not run your cafe POS or your espresso bar.
- It does not do your payroll, though it will hand your accountant a clean CSV.
Emberlot runs the operations side of a roastery. The rest we leave to the tools that already do it well.
Bring a week of orders.
We’ll build the roast plan live on your own numbers. It takes about thirty minutes.